Edit or Cancel Courses

When you are defining and editing courses, you have the option of selecting Define and Edit mode, or Dual mode. Dual mode enables a term for both Define & Edit Mode and Set Preference mode at the same time. If you select Define and Edit mode, then the steps that you carry out during this mode are distinct and unique from the steps that you carry out in the next mode, which is the Set Preferences mode. Although these two modes are presented as distinct modes and discussed in two separate sections in this manual, if you select Dual mode, then the steps listed in both these sections are applicable at the same time.

After a term has been made available to the academic units, the academic units can begin reviewing their courses and requesting additions, deletions, and modifications as appropriate using the EMS Campus Planning Interface (typical) or the EMS Campus desktop client (if granted access).

Edit a Course in EMS Campus

To edit a course in EMS Campus, find the course using the Academic Browser, and then edit the course information in the Course Navigator.

  1. Set any other criteria (academic unit, subject, and so on) as needed to provide assistance in locating the course, and then click Get Data. 

    The courses that meet your search criteria display on the Results tab.

  1. In the search results, double-click the course that you are editing. 

    The course opens in the Course Navigator. 

  1. Click Edit in the top pane of the Navigator. 

    The Course dialog opens.

  1. Edit the course information, and then click OK to close the Course dialog. 

    The course state is set to Edited.

Edit a Course Date in EMS Campus

To edit a course date in EMS Campus, find the course using the Academic Browser, and then edit the course date in the Course Navigator.

  1. Set other criteria (academic unit, subject and so on) to provide assistance in locating the course, and then click Get Data. 

    The courses that meet your search criteria display on the Results tab.

  1. In the search results, double-click the course for which you are editing the course date. 

    The course opens in the Course Navigator.

  1. In the middle pane of the Course Navigator, select the course date record that you are editing, and then click Edit. 

    The Course Dates - (SIS) dialog opens.

  1. Edit the course dates as needed. To edit the course dates, do one of the following:
    • Manually edit the start/end dates, start/end times, course type, and/or the days that the course meets.

      Depending on how your EMS administrator has configured EMS Campus, only the Time Blocks option might be available to you. (You cannot manually edit the course days and times.)

    • The Seat Fill Percentage is initially set to the default value that is specified in EMS (Campus) system parameters, but you can update the value on a per course date basis.
    • Click Time Blocks to open the Time Blocks dialog, and select a time block from a list of time blocks that have been made available for the term.
    • The room assigned to this course in the SIS is listed in the SIS Room text box. You cannot edit this value. Select Room Not Required if this course date does not require a room (for example, independent study, research, and so on).
    • The Seat Fill Percentage, in conjunction with the estimated enrollment, is used to determine the size of the room needed for the class. For example, a Seat Fill Percentage of 50% and an estimated enrollment of 100 means that the course should be held in a room that can accommodate 200 people.
    • If you are editing a course date for a course that is cross-listed or sharing space with another course, you are provided with an option in the bottom pane of the Course Dates dialog to apply your changes to the related course dates. To apply changes to the cross-listed courses, check the appropriate course date listings.
  1. Click OK. The course date state is set to Edited in the middle pane of the Course Navigator.

    If you selected Dual mode for the term, then you can set preferences during this step as well.

Cancel a Course Date in EMS Campus

To cancel a course date in EMS Campus, find the course using the Academic Browser, and then cancel the course date in the Course Navigator.

  1. Set any other criteria (academic unit, subject and so on) as needed to provide assistance in locating the course, and then click Get Data. 

    The courses that meet your search criteria display on the Results tab.

  1. In the search results, double-click the course for which you are canceling a course date. 

    The course opens in the Course Navigator.

  1. In the middle pane of the Course Navigator, select the course date record that you are canceling, and then in the top pane of the Navigator, click Cancel. 

    A confirmation dialog opens.

  2. Click Yes.

    The course date state is set to Canceled in the middle pane of the Course Navigator. To reverse a course date cancellation, select the canceled course date in the Course Navigator, and then click Uncancel.

Cancel a Course in EMS Campus

To cancel a course in EMS Campus, find the course using the Academic Browser, and then cancel the course in the Course Navigator.

  1. Set other criteria (academic unit, subject and so on) to provide assistance in locating the course, and then click Get Data. 

    The courses that meet your search criteria display on the Results tab.

  1. In the search results, double-click the course that you are canceling. 

    The course opens in the Course Navigator.

  1. In the top pane of the Navigator, click Cancel. 

    A confirmation dialog opens.

  2. Click Yes. 

    The course state is set to Canceled in the top pane of the Course Navigator. The state for every course date displayed in the middle pane of the Course Navigator is also set to Canceled. To reverse a course cancellation, open the canceled course in the Course Navigator, and then in the top pane of the Course Navigator, click Uncancel