Configure Check In Functionality in EMS Room Sign App

  • From the Configuration menu on the EMS Desktop Client, select Room Sign.
  • The Room Sign menu shows the options for Deregister Device, Global Settings, Profiles and Room Sign Settings.
  1. On the EMS Desktop Client toolbar, click EMS Glance Settings to access the EMS Room Sign App Settings area. 

    You can set how information displays at the Global level (the default for all Profiles) or for just one Profile.

  2. Open Global Settings to set this functionality as the default for all profiles, or open a profile for which you want to create a special display, and then edit the settings on the Settings tab.

  3. Adjust the Global or Profile settings listed in the table below to configure how check in information displays on the following screen. The Check In functions determine check in requirements for users in the EMS Room Sign App.

    When users check into a standard booking from the EMS Room Sign App, the start time changes to the check in time. For calendar-enabled or VC bookings, the start time does not change when users check in.

    Check In Settings

    AREA

    Description

    Activate Check In Button ## Minutes Before Booking Start Time

    If the Display Check In button is set to Yes, then this value determines how many minutes in advance of an upcoming meeting the Check In button is displayed.

    Automatic Cancellation Interval

    Requires Enable Automatic Cancellation to be set to Yes. If a user does not push the Check In button for a meeting within the set interval, the EMS Room Sign App automatically cancels the booking in EMS.

    Default Cancel Reason for Cancellations

    The Cancel Reason to which a booking is changed if an event is automatically canceled. Requires Enable Automatic Cancellation to be set to Yes.

    Default Status for Canceled Booking

    The status to which a booking is changed if an event is automatically canceled. Requires Enable Automatic Cancellation to be set to Yes.

    Display Check In Button

    If set to Yes, then a Check In button appears on the Available screen and In Progress screen. See the Available screen with Check In button and In Progress screen with Check In button.

    Enable Automatic Cancellation

    If set to Yes, users are required to push the Check In button to check into their meetings. If a user does not push the Check In button within the interval set in the Automatic Cancellation Interval setting, the EMS Room Sign App automatically cancels the booking in EMS.

    If set to No, and a user checks in before an event starts, then the EMS Room Sign App adjusts the booking start time to the current time (assuming another meeting isn’t currently in progress).

    If set to Yes and a user checks in before an event starts, then the EMS Room Sign App adjusts the booking start time to the current time (assuming another meeting isn’t currently in progress), and the user is checked into the meeting. If a user does not check in before the elapsed time that is defined in the Automatic Cancellation Interval setting, then the meeting is automatically canceled.